February 16, 2023
Recently, while working at a client site, I was checking my email while waiting for something to install on the client’s Mac. I casually deleted a couple of unread messages – Groupon and Macy*s – without reading and was asked “how can you delete an email without reading it??!?”
There’s an easy answer (for me, anyway); it’s all about the subject line and the sender. The Groupon offer wasn’t interesting to me, so goodbye. Plus, I can easily go to its site to see ALL of the offers, and I wasn’t planning on shopping at Macy*s this week. So, BOOM – off they go into Deleted Items.
I’ve seen too many people with 10,000+ UNREAD messages in their inboxes – bad news! Not only does a loaded email box make things run more slowly, but it also takes up valuable hard drive space and can cause the mail program to bonk, sometimes resulting in the loss of many of those messages.
All through my years of working in the industry, whether it’s in a corporate IT environment, a tech writing job or just freelance, I’ve gotten pretty slick at keeping my inbox empty, or at least at a manageable level. I’ve come up with a few easy-to-implement tricks to keep things from spiraling out of control. Yes, it does take some work on your part – but spending a couple of minutes a day keeping things tidy is preferable to paying a righteous bucks to reconstruct your email.
Another reason to pare down – some mail providers have a limit on how much space you’re allocated. Exceed that quota and your email will be out of commission for a while.
In no particular order, here is a six-pack of tips to avoid being a digital hoarder:
#1) Establish a second email address for retail subscriptions, as well as other mailing lists.
Adding a second (or third) email account to handle mailing lists is a stellar idea, particularly now that we’re all using iPads and iPods to get our mail. This serves two purposes – it keeps our “real” inboxes free of non-essential messages, and because most of these mails are timely, it’s easy to delete them in bulk once their expiration date has passed. I can’t begin to tell you how many users still hold onto J. Crew messages announcing a sale that expires in October 2011.
#2) Unsubscribe from all mailing lists and newsletters that aren’t important to you. (Except mine!)
Be honest – if you don’t read an email soon after you receive it, it’s probably irrelevant anyway. And question if it’s even pertinent to your situation – if you’re on the Hilton Properties list because you stayed at one of its hotels recently, does any news from them have any bearing on what you’re doing now?
This goes double for political mailing lists. Sign up for one, and your name is sold to others, and mitosis takes over. And they’re all begging for a handout!
IMPORTANT NOTE: Don’t bother trying to unsubscribe to “junk” emails that ask you to unsubscribe. These are trolling mails, trying to trick you into confirming your email address is valid. Simply delete them and move on.
#3) Configure your email client to “Quote the Text Of The Original Message”
Having all of the previous email messages referenced in the current correspondence is another way to keep your inbox pared down. That way you need to save only the most recent message to have access to the entire string. In 99.9% of situations this is fine; however, in cases that require lawyers, documentation and court dates, you should save EVERY message! (In a dedicated folder, as described below.)
#4) Create separate folders for completed tasks.
If you need to save old email messages, store them in newly created folders to help clear out your inbox. Not only does this help keep your inbox neat and clean, it also helps your overall organization. Create as many of these folders as you need; you can organize them by sender, project or date.
#5) Create a “Pending Issues” subfolder to store messages that require action on your part. (Or simply “flag” those messages.)
The “Pending Issues” folder isn’t simply a storage bin to bulk offload messages from your inbox – think of it as a “to do” list for your action items. But make it a point to revisit those emails on a regular basis.
#6) Be at peace with the fact that you’re NEVER going to read those old emails.
Human nature is funny – there are some things in life that everybody believes they possess; personal style, a sense of humor, good driving skills and excellent taste in music. (My psychology degree hard at work!) Add one more – the belief that they’re someday going to read those old emails. It’s not going to happen. (Just like that pile of magazines and newspapers you’re saving.) And the sooner people come to that realization that it’s OK to let them go, the better off mankind will be.
January 20, 2023
I currently live in Ridgefield, CT and am using Comcast/Xfinity as my internet provider. I was quoted a price when I moved here in late December 2020 (around $50/month – “Performance Pro Internet – download as fast as 400 Mbps, no television or telephone). At the last minute, due to the condo complex I’m renting in, there was suddenly a price change, maybe $5 or so a month. (I saved $$$ by enrolling in paperless billing, autopay, and supplying my own modem and router.)
So, for 2021 and 2022, I was paying $54.99/month for my internet service. Now, understand I’m a tech professional, so speed – and reliability – are paramount for me. I’m not uploading massive digital files anywhere, I simply need enough juice to do my job and stream content to my television sets. I must say, for the most part, the service was fine, I never had an issue where I have to contact the company about anything over the past two years.
But, come December 2022, I was hit with a bill for $74.99/month – up from $54.99/month – a 36% increase! (My auto insurance and health insurance also went up – not to mention other people’s electric bills – but that’s a story for another time.) Unacceptable! So, I called the company, and of course, it was no help. (Most reps tried to upsell me to a television package, and one rep offered to lower it $70/month and give me one of the premium television channels.) No thanks.
Furthermore, a quick glance at my (online) bill indicated that a 12-month $17.01 service discount will end on 12/27/23, and the “end date of your promotion is February 17, 2023.” Ruh roh!
At that point, I started searching online for alternate options. Frontier was out of the running, as many of my clients have had terrible experience with it. Optimum doesn’t service this area, so going for a Hail Mary, checked to see if Verizon Fios was available (it isn’t), but wonder of wonders, Verizon 5G WAS available. Understand, I’ve never had any experience with Verizon, but decided to check into it.
The price for Verizon 5G is a flat $60/month, with hardware (“modem” and built-in Wi-Fi) included at no extra cost, provided I enroll in autopay and paperless billing. (I did, and that saved me $10/month, bringing the price down to $50/month, a nice surprise.) I pulled the trigger on it the week between Christmas and New Year, and the package was due to arrive a few days later, hardware that had to be configured by me. (Easy, right?) My plan was to run both for the month and confirm the speed and reliability of Verizon 5G is compatible with Xfinity.
But – before I turned off my Xfinity-connected modem and router, I decided to run a speed test on my devices to make a definitive comparison. My place isn’t large – 926 square feet or so – and is powered by my eero mesh router and the cable modem I bought at Best Buy two years ago. The devices using my Wi-Fi network are:
- 2021 Mac mini in my home office
- 2012 Mac mini in my home office
- 2020 MacBook Air
- Living room Apple TV
- Bedroom Apple TV
- iPhone 13
For the speed test on the computer, I used the Ookla site (www.speedtest.net); on the iPhone and Apple TVs, I used the Ookla app.
Speed using Xfinity:
|2021 Mac mini in office:||329.22 Mbps||11.90 Mbps|
|2012 Mac mini in office:||116.91 Mbps||11.85 Mbps|
|2020 MacBook Air in living room||336.58 Mbps||11.36 Mbps|
|iPhone in living room:||231 Mbps||11.80 Mbps|
|Apple TV in living room (hardwired to eero):||93.90 Mbps||11.90 Mbps|
|Apple TV in bedroom:||72.60 Mbps||11.70 Mbps|
Quick note: These was a Frontier Fiber ad on the Speedtest.net page.
So, the big day arrived (Tuesday January 3, 2023, the first day of business this calendar year) and the promised 4:00 PM delivery of the Verizon hardware was a best-case scenario. Upon my arrival home at 1PM, there was already a FedEx tag alerting me I missed my delivery, necessitating a drive up to Danbury after 6 PM, which could’ve delayed my Taco Tuesday dinner. (It didn’t.) But when I got to the FedEx building, the driver hadn’t returned to the hub yet, and so I signed the FedEx slip and had the package put on my stoop without requiring my signature. So, I had to wait another day.
When I got home the next the day, the package was sitting on my doorstep. Setup was easy; the only issue was trying to change the default name of the network and the password. Turns out I had to do on the phone, it didn’t work on the computer, although the option was there. Once the router was set up, I relocated the router in my loft office in order to hardwire it to the 2021 Mac mini.
Speed using Verizon:
|2021 Mac mini in office:||294.45 Mbps||20.13 Mbps|
|2012 Mac mini in office:||139.84 Mbps||20.29 Mbps|
|2020 MacBook Air in living room||238.65 Mbps||18.18 Mbps|
|iPhone in living room:||322 Mbps||20.6 Mbps|
|Apple TV in living room||289 Mbps||19.0 Mbps|
|Apple TV in bedroom:||197 Mbps||19.7 Mbps|
Speed was pretty much the same across the board – slightly faster in some instances, slightly slower in others. And in the few days I tested it, there were no drops or lags – pretty much the same straight-ahead connectivity I’ve received using Xfinity – or Optimum, at my former residence for that matter. I don’t get any joy from calling up and cancelling an account due to a sudden price hike (OK, maybe I do a little!), and of course, I was bargained with and asked if I wanted to sign up for Xfinity cell phone service. (So that my cell phone bill can get raised willy-nilly?) No thank you…
So, there you go. In the three weeks I’ve been running the Verizon 5G, it’s been seamless. (To be fair, so was Xfinity.) I’m sure I’m not the only guy that Xfinity tried to jack up the rate on, and, in these uncertain times, others will also shop around. Hopefully, at the end of the day, Xfinity will learn the hard way that greed isn’t good.
January 5, 2023
All good things must end – and the useful life of your computer is one of them. But when should you look to upgrade, and just as importantly, how will you know?
The fact: Needless to say, Apple doesn’t continue support on its products indefinitely. (Otherwise, irate users would be hauling SE/30s into the Genius Bar.) In short, Apple gives it seven years. This includes Macs, iPhones, iPads, and Apple TV. Once your product has passed its seven-year cycle has been reached, Apple no longer wants to know about it.
First of all, understand that many users are out there working fine with computers that are ten (or more) years old. Just because your Mac is approaching seven, it doesn’t mean that there’s some kind of Logan’s Run scenario happening where somebody (or something) is out to destroy computers when they reach a certain age. If you’re using an older computer and have no complaints, then carry on (and back up your Mac!)
Now, that might not be an issue if things are working fine, but what if they’re not? And Apple’s suggestions to help aren’t always the best advice (or the advice I would give): Simply updating the operating system is one of the stock answers at Apple, and although it can have some benefits, it’s a dangerous road to travel, as the geniuses there don’t always explain the potential risks of doing that. Some of which are outlined in my “The Hidden Costs of Buying a New Computer,” blog, available here.
What are the signs of old age that aren’t reversable?
Slowness: Like people, some computers get slow before they get too old, but usually that can be remedied. However, in some instances (and I can’t figure out what the users are doing, if they’re doing anything wrong at all), sometimes computers get slow and draggy and the spinning beachball of doom is a constant reminder that the computer is getting long in the tooth.
Inability to connect to certain websites: Old computers have old operating systems, and those old operating systems are only compatible with an older versions of web browsers. And because security protocols are constantly being updated for secure sites (banks, etc.), new versions of the software are constantly introduced. But backwards compatibility can be a bear, and, to keep it simple, newer versions of software don’t work on old versions of the operating system. And upgrading the operating system isn’t always possible with older hardware. So, it’s a Catch-22; you can’t upgrade your browser without updating your operating system, and you can’t update your operating system because your hardware is too old. Are you getting all this?
Inability to use new versions of software: Rather than repeat myself, it’s the same deal as the above paragraph. Suppose you’re a QuickBooks user, and you need to upgrade your version of QuickBooks, because that’s the version your company is using. Same answer as above, it might need a certain OS which requires newer hardware than you have.
Running out of storage: I know storage issues confuse people – iPhone storage, RAM, iCloud storage, hard drive storage all are terms bandied about, but here it’s internal storage (formerly known as “hard drive storage”). These days, computers no longer have internal hard drives with spinning platters and all that fun stuff, but instead, a solid-state chip. Which, at this stage in the game, are more expensive than standard hard drives, ergo, tend to have a smaller capacity. Though this is changing…
Of course, there are age-related (or damage related) issues that can factor in; hardware damage, dead pixels on the screen, broken keys on laptops, non-functioning ports and screen flickering, all issues that are, to be frank, not worth pouring money into getting them fixed.
December 10, 2022
Unless you (or someone you love) has been affected by the water in Camp Lejeune, have a package (you don’t know about) that requires you track it, or you’re deficient in other areas, you really don’t have any need for junk mail. Besides, most, if not all of them, are not legitimate, so there’s no reason to believe there’s a kernel of truth in any of them. It seems once that the “junk” senders get ahold of your email address, it’s all over. Hearing aid offers, Yeti coolers, and donations pleas for political candidates running in other parts of the nation clog up your inbox.
All the time, people complain to me about the “junk” email they receive from CVS, Lands Ends, and Facebook.
OK, let’s get this straight for once and for all. JUNK email is unsoclicated messages you receive from senders who you’ve never dealt with – the Nigerian Prince requests, casino stuff, or financial institutions you’re not a client of. The messages from Netflix, Whole Foods and LinkedIn are NOT junk mail – they’re all companies with whom you “opted-in” – meaning you allowed them to send you emails.
And these companies are holding up their end of the bargain – you requested emails from them, and they’re delivering them. Maybe too many for your taste, but you DID subscribe to them at one point, right? SO – you can easily unsubscribe from these senders. Yes, it takes time to click on each one, but you did take the time to allow them to send you messages. In some instances, you can limit the number/types of email messages you receive from them when you click on the UNSUBSCRIBE button at the bottom of the email.
On the other hand, total junk email doesn’t come from legitimate companies – mostly from people who are trying to get hold of your hard-earned money, or perhaps a password or two. These are harder to get rid of, but to be honest, a good company (Google, Apple, or Microsoft) can filter that mess out of your inbox and dump it straight into your junk mailbox. Best way to handle – make a few targeted “rules” (see below) and ignore them.
And then, right in the middle, are the political emails. (Side note: If you ever read the drama queen-quality of these emails, you’ll think the world will end if you don’t donate!) Now, from a job I held many light years ago, I DO know that mailing lists (both hard copy and email) are bought and sold like penny stocks, and there are entire companies dedicated to the acquisition and sales of email lists, with not-for-profits and political lists being extremely popular options. So, if you subscribe to one of these lists, or worse yet, donate money, your data is being sold to other like-minded lists, a web you’ll never extract yourself from. These people are NOT your friends – they’re using your email address to make money for themselves. Be careful who you give your email address to.
November 8, 2022
In case you’re still living like it’s 1988, you might not realize that all of the big tech firms out there (Apple, Google, Amazon, etc.) want to be your bank. (They also want to be your doctor, your password vault, storage repository for your data – among other things – but that’s a story for another time.) Like those “one to one” marketing firms that failed spectacularly during the dot com bubble around the turn of the last century, the idea is to lock the customer (you) into your tech company of choice.
Although Google and Facebook got cold feet (whether due to regulations, increasing inflation, or whether users don’t want a company whose privacy knows no bounds sticking its nose into their finances), there are plenty of other Silicon Valley companies that want to deal with your fiscal matters. Like Apple, for example. (And the Kardashians tried as well more than a decade ago, but that idea got shot down in about 3.5 minutes…)
But back to Apple. One question that is often asked – what exactly is Apple’s service called? Simply put, there are two, which are intertwined: Apple Pay and Apple Cash.
OK, first things first. Let’s start with Apple Pay. According to its site, Apple Pay is “is a mobile payment service by Apple Inc. that allows users to make payments in person, in iOS apps, and on the web. It is supported on these Apple devices: iPhone, Apple Watch, iPad, and Mac. It digitizes and can replace a credit or debit card chip and PIN transactions at a contactless-capable point-of-sale terminal.”
Translation – it’s a way to store your credit card in your Apple device (Mac, iPhone, iPad, Watch) in order to make payment easier at establishments that accept it. And it’s a contact-less type of thing – you can shop at Whole Foods and not have to touch that germ festooned keypad – unless you use a debit card as your default card and have to key in your PIN. (But you DO keep hand sanitizer in your car, correct?) So that’s Apple Pay – a way of using your Apple device to store your credit card, instead of an old-school wallet that you pull out of your back pocket.
Now, Apple Cash. Again, built into your iPhone, it’s “an easy way to send and receive money” according to Apple website. The balance is stored in a digital card inside your iPhone Wallet, and like I’ve mentioned, you can use this cash in stores, online, and within apps, as it’s connected to Apple Pay. You can send and/or receive money via Messages or Wallet. (Really, it’s Apple’s version of Venmo.) Plus, you can set up your kids with their own Apple Cash cards.
So, there you have it. If you’re comfortable with allowing big tech to get its claws deeper into your finances, then go for it. If not, that’s perfectly understandable too. There’s no shame in not signing up for this. Me, I try to keep my fiscal matters away from big tech, but it’s a necessary evil in my world, as I offer all the big payment types to clients; Venmo, Zelle, Apple Cash, PayPal, Credit Cards and even Bitcoin (if you’re not scared of it’s horrible performance over the past year or so.)
October 7, 2022
OK, so last month we discussed using email providers that aren’t up to 2022 standards, and potentially switching to one that is equipped to meet the demands of today’s users. So, if you have gone ahead and gotten yourself a new email account, congratulations. But that’s only the first step of the journey. What to do next?
First of all, do NOT cancel the old account. (You certainly don’t want any emails returned as “undeliverable.”) You have a myriad of things to concern yourself with – including your peeps who only know your “old” email address, any accounts the old address is connected with, and the contacts that are associated with that account as well.
Number one, you want to let the world know you have a new email account. You can tell everybody that you have a new account, they’ll say “great” and continue to use your old account. So – you’ll have to let them know you have a new address.
You can send an email blast to everybody in your Contacts (a.k.a. address book), but that’s not enough. The best thing to do here is to enable a “vacation message” in your old account – an automated reply that people use to indicate they’re not available to respond to your message. But instead of telling people that you’re on a fabulous vacation with all the beautiful people, inform them that you’re using a new email address. And put in a date that you’re going to terminate that account. Such as:
“Effective immediately, I can now be reached at email@example.com. I will no longer be using my firstname.lastname@example.org email address, and that account will be closed on 12/31/22. Please change it in your contact list. Thank you!”
The second step is to do an login change for all accounts you use your old email address to log into – sites like Facebook, Amazon, etc. That necessitates that you log into EVERY one of those accounts (one at a time). Yes, a pain, but vitally important if you plan on jettisoning your old email address.
The third step is to change the communications preferences of all your accounts that use the old address. The login name might not be the same as your email, but the way you receive information from them is your old email address. Similar to changing the logins in the previous step, you’ll have to do this one account at a time. Best practice; monitor the inbox of your old account, and every time an email comes, change the communications preferences. On the bright side, if you’re getting a lot of garbage emails (stores that overload your inbox, political hacks begging for money, etc.), simply don’t notify those senders that you’ve gotten a new email address. Let those emails bounce once you’ve closed your old account
Finally, migrating your contacts over to the new account. You might be using iCloud for your contacts, and since you’re not changing that account, it might be a moot point. But if your contacts are linked with your AOL account, then you’ll want to migrate those over to your new account. You’ll also want those contacts to be able to sync to your iPhone and other devices as well. But I’ll handle that process next month. Same Mac time, same Mac channel.
September 6, 2022
Of course, you have an email account. (Or perhaps more than one.) And, you’ve probably had it for years and years and have used it as your login for many sites. But have you thought about your email domain lately? (The domain – or suffix – of any email address is the portion after the “@” symbol.) It could be one of the standard ones – for a lot of you, that’s gmail.com. Or optonline.net. But there are others that have been around for years – things like snet.net, yahoo.com, att.com, and even most people’s gateway email address. Aol.com, still has an impressively large, if not entirely older, user base.
However, note that the domain USUALLY indicates the company that hosts your email. If it’s a custom domain (like the one you received this email from – chriscapelle.com), it’s still hosted by somebody. (In my case, it’s 1and1.com, but that may change.)
Now understand that most email domains work very similarly – you establish an address, you configure your email client (Apple’s Mail or Microsoft’s Outlook in most instances) or use a web interface to view, send, and receive your email. All without thinking too much about your email domain.
But what if you suddenly discovered that all email providers weren’t created equal? That some are better (perhaps far better) than others? That some simply have fallen behind the times and can no longer compete with the big players? Is your email address with one of the good companies? And how do you know which providers are any good?
I’ll be honest here – I’ve been doing this for many years and have pretty much figured out what’s good and what’s… not so good.
Let’s take att.net, snet.net, Verizon.net and yahoo.com. They’re all part of one big company – AT&T took over SNET, and they were both acquired by Yahoo (I think – maybe I have the timeline wrong) and SNET (Southern New England Telephone), a company that has its past tainted due breakup of the Bell System, which itself was intertwined with AT&T, all of which is recorded in moldy textbooks studied by MBA students. In short- it’s not in the business of providing quality email – Yahoo is search/content/advertising company and AT&T is a horribly expensive mobile phone company (check your bill every month, kids!) and TV service provider. To them, email is an afterthought.
But none of that storied history matters in 2022. The company is a loser. A horrible choice to host your email. Customer service is non-existent and if you’re unfortunate enough to have one of the legacy addresses (such as SNET.net), you’re in peril if you ever lose your password or want to recover your account after getting hacked. Good luck trying to get back to normal if that happens.
So – if you’re using one of the third-tier domains I just mentioned, or one of the (less evil but far from perfect) second-tier domains (AOL.com, Hotmail.com or optonline.net), you might want to consider migrating to a more sophisticated provider, such as Apple (icloud.com or me.com), Google (gmail.com), Proton Mail (protonmail.com), all of which outclass the others listed above.
August 5, 2022
Now or later?
One of the most common things I hear from clients is “I don’t know what to update!”
Yes, indeed – we’re all hectored by Apple (and other companies to install the latest and greatest updates. If you own a Mac, it’s a pretty simple process (at least in theory). Updates for the Apple OS (operating system) are supplied by Apple. Similarly, updates for other software generally come from the manufacturer of that package. Ergo, an update for Microsoft Office comes from Microsoft, Photoshop from Adobe, Norton updates come from Symantec, etc.
Except for printers, as Apple now handles most of those updates as part of its OS updates through the App Store. Oh, and speaking of The App Store, apps bought through there have their updates supplied by Apple, even though most are third-party apps…
OK, so it’s not quite as easy as it should be. And furthermore, how do you tell which update prompts are legit and which ones are scams? Read on!
OK, updates (for the most part) fall under one of the following categories:
- Mac OS
- Apps from The App Store
- Microsoft Office
- Adobe Creative Suite
- Adobe Reader
- Google Chrome
- Intuit (Quicken & QuickBooks)
- Norton Utilities
- Other stuff*
*There are CAD and design programs, high-end camera and imaging stuff as well as other specialized software packages, each of which has its own upgrades. If you’re using any software that falls under that category, you can check with the developer about upgrades.
This is by no means a complete list, but it does cover most of the upgrades that average users would encounter.
How to check for updates:
• Mac OS Updates and Apps purchased through The App Store: Pull down on the apple (upper left corner of the screen and select APP STORE
• Microsoft Office: Pull down on HELP menu and select CHECK FOR UPDATES (Works with recent versions; versions before 2011 are no longer supported by Microsoft and no new updates are issued)
• Adobe Reader: Pull down on HELP menu and select CHECK FOR UPDATES
• Firefox: Pull down on the FIREFOX menu and select ABOUT FIREFOX (updates, if required, will be downloaded automatically) – click on RESTART FIREFOX TO UPDATE
• Google Chrome: Pull down on the CHROME menu and select ABOUT GOOGLE CHROME – enable SET UP AUTOMATIC UPDATES FOR ALL USERS (a one-time process)
• Quicken/QuickBooks: Pull down on the QUICKEN (or QUICKBOOKS) menu and select CHECK FOR UPDATES
• Norton: Pull down on the NORTON icon in menu (located to the left of the menu clock)
Avoid scams: Never click a link from an email or (especially) a web browser pop-up alerting you to upgrade any software. Anything that requires an upgrade can be performed from directly within the application!
Bottom line: You have to employ an “a la carte” approach to keep the software and operating system on your computer up to date – there is no “one process updates all” option available. In most instances, you do not need to apply an update the minute it’s available (although Flash Player is starting to claim it’s “out of date” when it’s only one revision old!), but it’s a good idea to check your software once in a while.
June 30, 2022
Yes, parting IS sweet sorrow (to paraphrase old Billy), but then again, we shouldn’t grow too attached to inanimate objects – like computers. Yes, I understand (more than most mere mortals) the importance they have to your life and/or work, but remember, computers like cars, are a depreciating asset. After a while, old computers, even when they’re serviced, work on a “this is as good as it gets” type of thing. So, if you want to have good working computers, you’ll have to upgrade your hardware every few years.
What I’ve noticed: That a lot of these “recent” Macs (say circa 2015) are simply not working as well as they used to be. In some instances, it’s because of the newer Apple OS could be overwhelming the hardware. (There are all sorts of theories out there about Apple intentionally slowing down older models with its updates.) Apple gives seven years as the workable lifespan for Macs; laptops (MacBook, MacBook Pro and MacBook Air models tend to have a harder life, and don’t typically last as long as their desktop counterparts.)
Another issue that rears its ugly head; newer versions of software (and operating systems) start to be flaky (or end up not working at all) on older Macs. Sure, you can hold off for as long as you can, despite Apple’s hectoring you to upgrade), but there are often issues. You might get stuck trying to log onto secure sites (banks, etc.) with older computers that run legacy versions of browsers (Safari, Firefox, Google Chrome, etc.) and other dopey things might not work anymore.
And, yet another problem with that generation of Macs; Apple no longer lets users (easily) upgrade components, so the days of swapping out a hard drive for an SSD or upgrading RAM are all a pleasant memory. That said, I see plenty of circa 2007 iMacs and MacBooks out there, working fine. Maybe not for high-stress tasks, but for normal day-to-day stuff, like word processing and email. At least you can use that old computer as a “station car.” One more advantage of older computers – you can save a few bucks by not having to subscribe to Office 365 or Adobe Creative Cloud on those old timers.
May 23, 2022
OK, so now that. You’ve digested last month’s intro to Photos and how to create multiple libraries, here is the follow-up!
You’ve created a few different Photos libraries, each with its own theme or sense of purpose. There one with the old family photos you’ve scanned, one from a certain era in your life, another strictly for vacations and finally, one with all your current photos in it. But now that you’ve done all that, what is the “real” library? Which one, if any, backs up to iCloud?
First things first, however. Apple is constantly hectoring you to enable iCloud, so your photos are backed up on the cloud. Not a bad idea but doing that comes with some baggage. If you have multiple (meaning more than one) Photos Libraries, you’ll have to designate one as your “System Photo Library,” which means that’s the one that’s backed up to iCloud (if you choose to walk that road) and its the “dominant” one.
To dictate which Photos Library is your System Photo Library, launch Photos, and pull down on the PHOTOS menu (upper left corner of the screen) and select PREFERENCES. Click on the GENERAL tab and once there, you can decide which of your Photos Libraries will be the System Photo Library. That will be the one the one that syncs to iCloud (if you choose to) and those will be the same photos that you see on your iPhone (again if you choose to do that). Me, I don’t sync my iPhone photos to iCloud – I don’t feel the need to have thousands of pictures in my pocket at any time.
So – what happens to your other Photos Libraries?
By now you’ve figured that ONLY the System Photo Library is backing up to iCloud. So, if your computer dies, and you log on to iCloud with a new computer, only those photos will be recovered via iCloud. So, you’ll have to be proactive and do some work on making sure the others are taken are of.
The remaining Photos Libraries will have to be backed up manually, either using Time Machine, copying them directly to a hard drive, or even using a service such as Carbonite. The good news that most of these types of Photos Libraries don’t change, so it’s not a constant backing up process. I recommend a combination of backups, both a “drag and drop,” along with a Time Machine and a commercial service if you wish. The issue of trying to recover a large Photos Library from Carbonite is like trying to fill a swimming pool with a garden hose. It will eventually do it; it’ll just take forever.